Naval Secretariat Archive Management Software (NSAMS)

Naval Secretariat Archive Management Software (NSAMS)

Detailed Narrative Description of the Project:

Proposed system named Naval secretariat archive management system for Naval secretariat will greatly improve the work procedure of current system by digitizing the process. Here authorized users will able to store various files to the system with few defined parameters. These parameters will help users to search for files. We will have a fix layer of six to add various files of any current or retired officers and also for correspondence related files. The system will have also a system setup to dynamically setup various file, document name and also officer’s information setup with a few information. The officer’s information will have a provision to store from a excel file. The system will be role-based access for only that user’s setup by admin user.

The following modules are recognized as being the backbone of the system because by itself it forms at the most basic level of Naval secretariat archive management system.

Core Features:

1. Role based User Management

2. System Master setup

3. Officers information Management

4. Document archive Management

5. Document search Management

6. Report Management

7. Audit log

Core Functionalities:

• The complete admin panel will be role based so that focal persons will have specific access.

• Only admin user will setup various user and user role to access the system and access must be defined to a desk. One desk user won’t able to view other desk information.

• There will be a master setup so that other users wouldn’t require to write lots.

• As this system is all about to record current and retired officers’ various documents, we will have provision to setup file tye and document type dynamically.

• As decided with the focal personnel’s, there will be a fix six layer of file type or document type under which document will be stored. All six layers won’t be mandatory for any document stored into the system

• There will be a provision to design reference no dynamically. So that user will able to select those reference nos during adding document to the system

• The system must have a provision to add officers’ information individually and through a excel file data migration.

• Document must be stored into the system under a officer

• There will be a dynamic search feature where user can find any officers document based on few defined search parameters such as time period, file type, document type, p no etc.

• Dynamic report as per client need will be developed within the scope of data stored to the system.

• There will be a dashboard for at a glance summary information view for authorized users and what information will be presented to the dashboard will be decided later.

• The system must have a user log showing facilities to monitor who is doing what